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Complaints Policy

At Dental Smile Clinic, we take complaints seriously to ensure that our service meets expectations. All complaints are dealt with courteously and promptly to resolved the matter as quickly as possible. 


Our aim is to react to complaints and learn from every mistake that we make. We respond to any concerns in a caring and sensitive way.


If you are not entirely satisfied with any aspect of our care or service please let us know as soon as possible to allow us to address your concerns promptly.


Our code of practice is outlined below:


1. The person responsible for dealing with any complaints about the service that we provide is Dr J. Patel, our Complaints Manager.


2. If we receive a complaint by telephone or in person, we will listen and offer to refer you to the Complaints Manager immediately. If the Complaints Manager is not available at the time, we arrange a convenient time for the Complaints Manager to contact you. The member of staff will take brief details of the issue and pass it to the Complaints Manager and provide you with a copy. If the matter requires a more immediate response, we will arrange for a senior member of the dental team to deal with it.


3. If a complaint is about any aspect of clinical care or associated charges, it will usually be referred to the dentist concerned, unless you do not want this to happen. 


4. If we receive a complaint in writing or by e-mail, it will be passed immediately to the Complaints Manager, who will acknowledge the complaint in writing and enclose a copy of this code of practice as soon as possible, normally within 3 working days. We will offer to discuss the complaint with you, and confirm how you would like to be kept informed of developments.  We will inform you about how the complaint will be handled and the likely time that the investigation will take to complete. If you do not wish to discuss the complaint further, we will still inform you of the expected timescale for completing the investigation.


5. We will seek to investigate the complaint within 6 months and, as far as reasonably practicable, we will keep the individual informed as to the progress of the investigation. 


6. When we have completed our investigation, we will provide you with a full written report, which will include an explanation of how we considered the complaint, the conclusions reached in respect of each specific part of the complaint, details of any necessary remedial action taken and whether further action will be taken. 


7. Proper and comprehensive records will be kept of any complaints received and the action we take. These records will be reviewed regularly to ensure that we take every opportunity to improve our service


8. If you are not satisfied with the result of our investigation, we will advise you to refer the complaint to: 


For complaints about NHS treatment: 


NHS England, PO Box 16738, Redditch B97 9PT (email:;



The Parliamentary and Health Service Ombudsman, Millbank Tower, Millbank London SW1P 4QP (0345 015 4033 or


For complaints about private treatment:


Dental Complaints Service, Stephenson House, 2 Cherry Orchard Road, Croydon 

CR0 6BA (08456 120 540).


General Dental Council, 37 Wimpole Street, London, W1M 8DQ 

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